Exhibitors & Sponsors Registration Payment
EXHIBITOR CONDITIONS AND AGREEMENT
REGISTRATION AND ELIGIBILITY. This registration form, executed by an individual who has authority to act for the registrant (Exhibitor) shall constitute a valid and binding contract. ARN, a nonprofit corporation, serves as Exhibit Management. ARN reserves the absolute right to reject any registration.
NON-ENDORSEMENT. The Exhibitor agrees and understands that by approving its application, ARN does not in any way endorse or signal its approval of the Exhibitor’s product or service. Accordingly, the Exhibitor agrees that it shall not, in any manner, in its advertising, promotional or similar materials or undertakings, state, suggest, or imply such ARN approval or endorsement. Further, the Exhibitor agrees not to use ARN’s name or make any reference to ARN in any other undertakings (e.g. survey, questionnaire, letter of introduction) without the written permission of ARN.
AGREEMENT TO CONDITIONS. The Exhibitor, for itself and its employees and agents, agrees to abide by the conditions stated herein, it being understood and agreed that the sole control of the exhibit hall rests with ARN.
ASSIGNMENT OF SPACE. Applications received with appropriate payment will be assigned booth space by ARN Exhibit Management. Preferred booth placement for ARN Annual and Event Sponsors will be reserved until at least 90 days prior to show date and will be assigned by ARN Exhibit Management. Classification of exhibits and assignment of space will be determined by ARN Exhibit Management based on the character of the proposed exhibits, individual requirements and preferences as to location of each exhibitor. ARN reserves the right to move exhibit space at any time prior to show start date. ARN reserves the right to reassign or to otherwise use space not occupied or set up by the published exhibit opening time and date. Exhibitors shall not be entitled to a refund in the event of such reassignment or other use.
SUBLEASING SPACE. Unless approved in advance and in writing by ARN, Exhibitor shall not assign or sublet this contract, in whole or in part, nor exhibit any products or services other than those manufactured or handled in Exhibitor’s normal course of business, nor permit any third party to solicit business in Exhibitor’s space. Organizations cannot share booth space.
PAYMENT. Payment for booth space must be indicated with this signed agreement and solidifies your event participation. Payment must be received at time of contract for Annual Sponsors and at least 30 days prior to move-in for all exhibitors. ARN reserves the right to accept or reject an exhibitor registration at its sole discretion. ARN further reserves the right to cancel any agreement for exhibit space at any time and for any reason, provided that it gives notice of such cancellations at least ten (10) days prior to the official opening date of the event. In the event that ARN declines to accept a registration or ARN cancels a registration as set forth above, ARN will return the exhibiting fee. Please make checks payable to Automotive Resource Network (ARN).
INSURANCE. Exhibitor shall carry adequate insurance to protect itself against bodily injury (including death) and property damage claims arising from Exhibitor’s participation in ARN’s Exhibits, including but not limited to (i) worker’s compensation as required by law and (ii) commercial general liability insurance in such amounts as are adequate, but in no event less than one million U.S. dollars ($1,000,000.00) combined single limit for both bodily injury and property damage. Said insurance shall name Exhibit Management (ARN) as additional insured, shall contain an endorsement that such policy shall remain in full force and effect notwithstanding that the insured has waived its right of action against any party prior to the occurrence of a loss, and shall require the insurer to waive all rights of subrogation against Exhibit Management. Exhibitor shall not do any act or thing in the Facility which might violate any insurance policy held by Exhibit Management, its Sponsors, the Operator, or any other party regarding the Facility. Certain materials may be prohibited within the Facility. Contact Exhibit Management for further information.
EXHIBITS. Exhibits include one 6’ draped table, 2 chairs, wastebasket, company ID sign, 2 booth staff which includes full conference registration for both, listed company contact information in registration materials, and pre-show marketing. Additional booth staff over the 2 included with the exhibit will receive a 50% discount off published registration fees at time of completion. No security is provided by CPCA for this show. Electrical services must be obtained in advance through the CPCA designated general service contractor and is the responsibility of the exhibitor. If an exhibitor plans to install a completely constructed display of such character that the exhibitor will not require or desire the use of standard booth equipment, no part thereof will project as to obstruct the view of adjacent tabletops. No part of any display may be more than eight feet in height.
CARE OF EXHIBIT SPACE. Exhibitor must, at its expense, maintain and keep in good order its exhibit and the space that it is assigned.
PROTECTION OF THE EXHIBIT FACILITY. Nothing shall be posted on, or tacked, nailed, screwed, or otherwise attached to columns, walls, floors, or other parts of the exhibit area without ARN’s permission and the permission of the proper building authority. Packing, unpacking and assembly of exhibits will be done only in designated areas and in conformity with ARN's designated general service contractor, the hotel, or the convention hall manager, as applicable. Exhibitor shall be solely responsible for any and all damage to the Facility caused by Exhibitor, its contractors, or their respective officers, directors, employees, representatives, servants, agents, invitees, licensees, or subcontractors.
INSTALLATION AND DISMANTLING. ARN will supply the specific requirements as to the time for installing and dismantling exhibits prior to the event. Such requirements shall be binding upon the Exhibitor as though fully set forth herein. All displays must be in place and set up by the official opening of the show. Exhibits and personnel are to remain on the floor until the end of the show. Any exceptions will need the approval of Exhibit Management. Noncompliance will result in the Exhibitor not being allowed to exhibit at future events in the following year.
USE OF SPACE. Exhibits may be displayed only in the official exhibit area as established by ARN. No one, including exhibitors, will be permitted to display articles, equipment or information concerning services, or display movies or films of such articles, equipment or services in private suites or rooms during the conference, in accordance with prior agreements between ARN and the meeting property. Exhibit Management reserves the right to prohibit distribution of souvenirs, advertising matter, or any other materials. Distribution from anywhere other than within Exhibitor’s booth is forbidden.
CONFLICTING MEETING & SOCIAL EVENTS. Exhibitor agrees not to extend invitations, call meetings, or otherwise encourage absence of ARN members or exhibitors from the conference or exhibit hall during the official hours of the conference and exposition. Doing so will result in Exhibitor not being allowed to exhibit in the following year.
CANCELLATION BY EXHIBITOR OR RELOCATION OF CONFERENCE. In the event of cancellation or relocation of an event due to circumstances within ARN’s direct control, ARN is limited to refund payment received for exhibit space. In the event ARN has no control over the cancellation or relocation of an event, ARN will have no liability of any kind to the Exhibitor but will refund any fees paid to ARN by the Exhibitor less any and all expenses incurred by ARN for advertising, administration, or similar and related costs. Exhibitors cancelling for any reason will provide written notice and forfeit all payments made to ARN based on the following schedule:
VIOLATIONS OF THE CONDITIONS. Any of the following actions by an exhibitor shall constitute a violation of the conditions of the Exhibitor’s Agreement:
PLEASE NOTE, ALL EXHIBITORS WILL RECEIVE COPY OF THIS AGREEMENT TO SIGN AND RESUBMIT TO ARN.